Standing Rules
These standing rules govern the operation of the Kennydale PTA and are approved annually by the General Membership and supplemental to the Washington State PTA Bylaws.
| ARTICLE I: Name | |
|---|---|
| Section 1 | The name of this unit shall be Kennydale PTA, 9.11.50. |
| Section 2 | Kennydale PTA was recognized as a non-profit corporation by the State of Washington on January 10, 1979. It is the responsibility of this unit to annually renew the Article of Incorporation prior to March 1. The registered agent for this corporation is the Washington State PTA. |
| Section 3 | The employer identification number for Kennydale PTA is on file in the Legal Documents Notebook. |
| Section 4 | Kennydale PTA was recognized as a non-profit tax-exempt organization on January 29, 1982 by the IRS Department under the Internal Revenue Section 501(c)(4). Kennydale PTA was recognized as a non-profit tax-exempt organization on April 15, 1998 by the IRS Department under the Internal Revenue Section 501(c)(3). The Treasurer shall file a Form 990, Form 990 EZ, or Form 990N prior to November 15th. Copies of the current and past years returns are located in the Legal Documents Binder maintained by the Secretary. |
| Section 5 | This PTA is registered under the Charitable Solicitations Act, registration number 2436. The Treasurer is responsible for filing the annual registration by May 31st to avoid penalties. |
| Section 6 | The President and the Secretary will be responsible for maintaining the Legal Documents Binder, with each keeping a copy. |
| ARTICLE II: Meetings | |
| Section 1a | Board of Director Meetings: Executive board will specify date, time, and place to hold meetings. |
| Section 1b | General Membership Meetings of this unit shall be held. There shall be at least three (3) meetings during the year. Ten (10) members shall constitute a quorum. |
| Section 1c | Special Meetings: Can be called by the president, the majority of the board members, or five percent of the local unit membership. The date, time, and place for holding the special meeting will be by mutual consensus. |
| Section 2 | The budget shall be reviewed yearly and adopted by a majority vote at the last general membership meeting. |
| Section 3 | The standing rules shall be reviewed yearly and adopted by a majority vote at the last general membership meeting. |
| Section 4 | The standing rules may be amended at any regular general membership meeting by a two-thirds (2/3) vote (of those present), or if previous notice is given, by a majority vote. |
| Section 5 | Parliamentary authority is "Robert's Rules of Order Newly Revised." |
| ARTICLE III: Fees & Treasury | |
| Section 1 | The service fee of this unit shall be $20.00 per family, which shall include up to two adults; each additional family member shall be $10.00, and $10.00 per staff member. Community memberships shall be $10 per person. Community memberships will be honorary memberships of this unit without voice, vote, or privilege of holding office. Corporate memberships will be $25. Corporate memberships will be honorary memberships of this unit without voice, vote or privilege of holding office. |
| Section 2 | Should the PTA receive a non-sufficient fund (NSF) check, a $10 service fee will be charged in addition to any bank penalties the PTA may accrue. If the NSF check or checks are not paid for by June 1st, then the PTA will not accept any checks from this individual in the future. |
| Section 3 | In the event two (2) or more members of the same household hold offices in the same local unit or council, only one (1) shall co-sign financial matters. |
| Section 4 | The PTA shall conduct an audit of its books and records the first of each calendar year in addition to the required audit at the close of the fiscal year. |
| ARTICLE IV: Officers | |
| Section 1 | The election of officers shall be in accordance with the WSPTA Uniform Bylaws. The Nominating Committee shall be elected in January. The slate of officers shall be presented in February. Election of officers shall be in March. |
| Section 2 | The elected officers of Kennydale PTA shall consist of a President, or Co-Presidents, Vice President of Communications (1), Vice President of Membership (2) and Vice President of Fundraising (3), a Secretary (4) and a Treasurer (5). The term of office commences July 1 and concludes June 30 of the following school year. No person shall serve in the same office for more than two(2) consecutive years. |
| Section 3 | The Executive Committee of this unit shall consist of the elected officers. The Board of Directors shall consist of the Executive Committee and the Chairpersons of each of the Standing Committees. A majority of the Board of Directors shall constitute a quorum. |
| Section 4 | Executive Committee and Board of Directors votes may be conducted via email following the guidelines set forth by the Washington State PTA. Email votes must be ratified at the next PTA meeting. |
| Section 5 | Vacancy: An office/chairmanship shall be declared vacant if that person misses three (3) consecutive board and/or general membership meetings unless excused by the president. |
| Section 6 | Resignation: Any board member may resign with cause by delivering written notice to the president and take effect at the time specified therein, or if the time is not specified, upon delivery thereof. |
| Section 7 | Removal: At a meeting of the board members called expressly for that purpose one or more members may be removed from office and/or PTA membership with cause by three-fourths of the votes cast by the board members. |
| Section 8 | All committee chairpersons must be current PTA members and shall be appointed by the president and approved by the Board of Directors. |
| Section 9 | The president shall be an ex officio member of every committee, and included in all communication of each committee. |
| Section 10 | The Golden Acorn will be awarded annually to an outstanding volunteer. |
| Section 11 | A committee of at least three(3) and no more than five(5) as appointed by the president shall be responsible for the final decision as to the recipient(s) of the Golden Acorn Award(s), for which recommendations will be accepted from any PTA member. The same shall apply for the Kodiak Award, for which recommendations will be accepted from the school community. |
| Section 12 | Voting delegates to Renton PTA Council shall be a Kennydale PTA Board member or Committee chair at Renton PTA Council meetings. |
| Section 13 | The vote for this unit for the Region Director shall be by board action. |
| Section 14 | The voting delegates sent to the Annual State PTA Convention shall be appointed by the President, unless otherwise designated by the Board. |
| Section 15 | The voting delegates sent to the Legislative Assembly shall be the Legislative Chairman and one additional delegate appointed by the President, unless otherwise designated by the Board. |
| ARTICLE V: Organization | |
| Section 1 | The Executive Committee shall include the following positions: President, Vice-President (1) of Communications, Vice-President (2) of Membership, Vice-President (3) of Fundraising, Secretary (4), and Treasurer (5). |
| Section 2 | The Standing Committees shall be: (1) Art Docent, (2) Cultural Enrichment, (3) Curriculum Enhancement Grants, (4) Hospitality, (5) Legislative, (6) Mini-Grants, (7) Newsletter, (8) Soup labels/ Boxtops for Education, (9)Staff Liaison, (10) Volunteer Coordinator, (11) WatchDogs, and (12) Website. |
| Section 3 | The Board of Director positions will receive a vote. In the event of more than one chairperson or officer, each will receive a vote. In the event that one holds more than one Board position, he/she will receive only one vote. |
| Section 4 | The students of Kennydale Elementary School shall be considered honorary members of Kennydale PTA without vote or privilege of holding office. |
| Section 5 | All contracts must be signed by two members of the Executive Committee, according to WSPTA Bylaws. |
| Section 6 | Information contained in directories, newsletters, or membership lists published by Kennydale PTA may not be used for purposes of solicitation either commercial, political, ideological or any other purpose not consistent with the WSPTA Bylaws. |
| Section 7 | Staff and teachers of Kennydale Elementary, who are PTA members, shall be admitted to any and all PTA-sponsored events free of charge. This could include, but is not limited to: sock hops, skate parties, family nights, carnivals, and auction events. We extend this courtesy as an expression of our gratitude for Kennydale's teachers and staff, and to encourage participation at PTA events. |